2011 Data Finalization

Dear CPQCC Participants,

Please acknowledge that all of the April 1^st Data Finalization deliverables for the 2011 close out are listed and linked above. As a reminder, the VON Membership Survey will now be submitted on-line via the VON Member Web Services website. All members should have access as of last year, however if you have any questions please feel free to contact us. If you have questions regarding your passwords, you will need to contact VON directly. Please remember to sign and date page 3 of your CPQCC/VON Contact Reports. Please do NOT put duplicate persons in categories where there are Contact #1 and Contact #2, we ask that you record two different individuals in these categories. If there is only one, please record that person once as Contact #1 and leave Contact #2 blank. Also, please make sure to check all e-mail addresses for accuracy.

Data Finalization Schedule

January 17^th:

An e-mail was sent to each Center's CPQCC Data Contact with information regarding 2011 Data Finalization. It will include the link to download the 2011 Data Finalization Guidelines, which was released on June 8^th, 2011 and is also listed above with the April 1^st deliverables. Please review the guidelines for the process of finalizing your data and confirming the CCS Reports. You will notice a zipped file in the above deliverables for the CPQCC/VON Contact Reports. Please follow the instructions below to retrieve your center's report. 

PC: After clicking on the link, a WinZip window should pop up. Click open, wait a minute or two and then choose your hospital in the list.

MAC: After clicking on the link, the zip file will automatically save to your downloads area. Find the file, unzip (using an unzip app, i.e. Stuffit Expander) and find your hospital in the list.

Please note that due to the file size, it may take a few minutes for the zip files to load.  If you are unable to download zip files please contact your center's Local Network Administrator or Helpdesk. 

• Find your Center's name in the list and then click the PDF file to view and save your CPQCC/VON Contact Report.
• CPQCC and VON require each Center to indicate who will serve as the Team Leader, as well as, confirm the contact information for each Center's designated Report Contact, Data Contact(s), Administrative Contact, Neonatologist, Quality Improvement Contact(s), Transport Contact(s) and CEO.
• Make the necessary changes on each of the three pages. Then sign date page 3 and fax it to the CPQCC Data Center at 650-721-5751. Alternatively, you may also scan and e-mail them to us at support@cpqcc.org if you have access to this option.

March 15^th:

Would your center like to qualify for the "Superstar Center of the Day" award? If so, please submit ALL of the April 1st deliverables by March 15^th this year. If your Center qualifies, it will be listed in the link below at that time.

(Link not yet available)

Please note that we are once again strictly enforcing the deadlines for the April 1^st, June 1^st and the June 7^th deadlines this year.

April 1^st:

• CPeTS Items C.1 - C.33 and the Admission/Discharge items 1-52 for all infants born in 2011; Updated data for all Still-In-House infants born in 2010.
• 2011 CCS Supplemental Form. (Online, www.cpqccdata.org)
• CPQCC/VON Contact Report. (Please see above instructions)
  
• Center Contact Change Form (Only if you are updating the following: Hospital Name or Report Contact information in the above document.
• ID Verification Form. (Online, www.cpqccdata.org)
• VON Membership Survey (Online, www.vtoxford.org)

June 1^st: 

• Confirm the Data Consistency Report - Duplicates and Re-encounters (Scheduled Release: April 11, 2012).
• Review the on-line Confirmed Unknown Report.
• All records for 2011 and prior years are complete and 100% error-free.
• The Final CCS Report must be confirmed for accuracy and completeness. (Scheduled Release: March 15, 2012).
• CCS Reports: If you need to update your report, changes will need to be made in either your CCS Supplemental form or your CPQCC data. AFTER you have made these changes, please make sure to contact us at support@cpqcc.org to rerun your report. Please acknowledge that your updates will NOT be reflected in your CCS report without a rerun.

We encourage you to analyze ALL of your CPQCC, CPeTS and CCS data to allow time for changes and updates to be made prior to June 1^st. This would include your finalization documents, which are listed above.

Please FAX or scan and e-mail ALL printed 2011 Finalization Documents to the CPQCC Data Center (650) 721-5751.

June 2^nd through June 7^th:

• Confirmation of your Final CCS Report for completeness, accuracy AND submission to CCS. You can also download the 2011 CCS Report: Guide to Interpretation by clicking on the link above.

Please note that if we do not receive ALL of the above by the designated deadlines, your Center will NOT be receiving any of the annual reports from CPQCC, CCS or VON.

June 25^th:

Your Center's "2011 CPQCC Data Finalization Final Status Reports" are will be available in the link at the top of the page on June 25th. Please confirm that your report was received by June 25^th by submitting a "received" response to support@cpqcc.org. This action is listed as number 13 in section III of your Data Finalization Guidelines.

At that time you can click the zipped file link above in the list of deliverables and follow the instructions below.

• Find your Center's name in the list and then click the PDF file to view and save your report.
• Use your CPQCC data password to open the file.

PC: After clicking on the link, a WinZip window should pop up. Click open, wait a minute or two and then choose your hospital in the list.

MAC: After clicking on the link, the zip file will automatically save to your downloads area. Find the file, unzip (using an unzip app, i.e. Stuffit Expander) and find your hospital in the list.

Please note that due to the file size, it may take a few minutes for the zip files to load.  If you are unable to download zip files please contact your center's Local Network Administrator or Helpdesk. 

We want to thank all of you in your hard work and special efforts to submit your 2011 data. As a reminder, the www.cpqccdata.org site will be locked out on April 1st which means you cannot ADD any new 2011 IDs after this date. However you may still EDIT any existing 2011 data that is currently in the database.

Please contact us at support@cpqcc.org if you have any questions.

Thank you,

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